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Free contractor proposal template.
A proposal is your sales document. It explains what you will do, what it costs, how long it takes, and how the client accepts. Copy the outline, add your details, and send it.
- Scope, price, timeline
- Terms and acceptance
- Filled in sample included
A proposal is more than a price. It shows the client you understand the job, sets expectations, and makes accepting easy. Keep it short and clear: lead with the client's goal, describe the work, show the price and the payment schedule, and end with a simple way to say yes.
The template
Contractor Proposal Template
Select the text and copy it, or use it as a checklist while you build your own.
Cover and summary
- •Your business name, license number, and contact details
- •Client name and property address
- •A short summary of what the client wants to achieve
Scope of work
- •The work you will do, room by room or stage by stage
- •Materials and finishes, with allowances where choices are pending
- •What is not included
Price and payment schedule
- •Total price with a clear breakdown
- •Deposit and milestone payments tied to progress
- •Payment terms and how you accept payment
Timeline
- •Estimated start and finish dates
- •Key milestones in order
Terms
- •Change order process
- •Warranty on workmanship
- •Insurance and licensing
- •How long the proposal is valid
Acceptance
- •A signature line or an online accept button
- •Date and the next step after acceptance
Sample
| Section | Sample content |
|---|---|
| Summary | Update the kitchen with new cabinets and counters |
| Price | $36,280 total, valid for 30 days |
| Payments | 10% deposit, 3 progress payments, 5% at punch list |
| Timeline | Start in 3 weeks, about 8 weeks on site |
| Warranty | One year on workmanship |
A sample proposal outline for a kitchen remodel.
What makes a proposal win
Start with the client's goal
Open with what they want to achieve in their own words. It shows you listened.
Show the price clearly
Break the price into a few understandable parts instead of a single unexplained number.
Make the payment schedule fair
Tie payments to visible progress. Clients trust schedules that match the work.
Set an expiry date
Material and labor costs change. State how long the price is valid.
Make accepting easy
A single signature or an online accept button gets a faster yes than printing, signing, and scanning.
FAQ
Proposal template FAQ
What is the difference between a proposal and an estimate?
An estimate lists prices. A proposal wraps the estimate with a summary, scope, timeline, terms, and acceptance, so it works as a sales document as well as a price.
How long should a contractor proposal be?
Usually one to three pages. Long enough to be clear on scope, price, and terms, short enough that the client reads it.
Should a proposal include a contract?
Many contractors send the proposal and, once accepted, follow with a contract. Some combine them with the terms attached. Have a local attorney review either.
How long should a proposal be valid?
Commonly 15 to 30 days, because material prices and schedules change.
Can clients accept a proposal online?
Yes. In Renovate, send the estimate as a secure link and the client accepts online. The accepted estimate then becomes your milestone invoices. From $29.99 a month.
Stop rebuilding this document on every job.
Renovate builds your proposals from reusable templates, keeps the numbers tied to the contract, and lets clients approve online. From $29.99 a month.